Class Notes and Memorials Handbook

Princeton Alumni Weekly Class Notes and Memorials are essential parts of PAW – without them, and your contributions, PAW wouldn’t survive. To make your job easier, we’ve put together this handbook of PAW guidelines. As always, thank you for your hard work! If there are any questions feel free to call the editorial assistant at 609-258-6486 or e-mail at pawnotes@princeton.edu.

Class Notes

— Submitting Class Notes.

Please submit class notes via e-mail (see “E-mail Submission” below) or by mailing original copies (keep a copy for your own records) to Princeton Alumni Weekly, c/o Class Notes Editor, 194 Nassau Street, Princeton, NJ 08542. You may also fax your column to 609-258-2247. Bear in mind that class notes received via fax frequently produce errors during the scanning process. We no longer provide class notes or memorial forms, so typewritten copy may be submitted on 8 1/2 x 11 white paper. Photographs intended for use in class notes should accompany the class column. Original photographs or digital images (tiff or jpg, see “Photographs” below) may be submitted.

E-mail Submission. The preferred method for e-mail submission is TEXT format. This is accomplished by placing your class notes in the body of an e-mail message, or by saving a TEXT version of those notes, via your favorite word processor’s SAVE AS option, and attaching that TEXT format file to your e-mail. The e-mail should then be sent to “pawnotes@princeton.edu.” This type of submission greatly reduces the chances of copy-editing errors.

Deadlines.
Because of our publishing schedule we must strictly adhere to the attached deadlines. I will make every effort to contact you if I don’t receive your column, and I will let you know if I can accommodate a late column.

Word Counts.
As has been the rule for many years, class notes’ columns will continue to be 300 words. Any column that is significantly longer than 300 words will be returned to the secretary for revision.

I may shorten or alter columns as necessitated by page layout, but I will try to let you know if changes of more than a word or two have been made.

Photographs.
Photographs for class notes can be prints, transparencies, or high resolution (300 dpi) digital images, in either the tiff or jpg format. Note: Low resolution digital images (72 dpi) are not suitable for reproduction in the magazine. Whenever possible, please identify your class year and column date on the image. Please note that photocopies of photographs may be unfit for publication, in which case I will return them to you. No more than three photographs can be used in each column and an appropriate number of words (50 for half-column photographs, such as a single person or baby, and 100 for full-column photographs, such as wedding photos) will be deducted from the column’s word limit. Thus a column with one full-column width photograph should be no more than 200 words. Please reference the photo in the accompanying text. Photographs are subject to the same deadlines as class notes submissions and PAW reserves the right to omit photographs when it is necessary, but again, we will contact you with changes.

Names.
Please put classmate names and the names of honorary classmates in ALL CAPS (example - JOHN SMITH) within the submitted column. This will enable the PAW staff to distinguish between classmates, other alumni (whose names should be followed by their class year—John Smith ’94), and others. We must rely on you to provide correct spelling for classmates, places, and accurate historical references.

Italics.
Television programs (ER), books (The Great Gatsby), and periodicals (Sports Illustrated, the NY Times) should be italicized.

— Abbreviations.

We are changing the use of abbreviations in Class Notes. The following abbreviations will still be used in titles – e.g. Pres. Tilghman, Gen. MacArthur (titles should be capped when used as part of a title) – but not in text – he served as our secretary for 46 years (lower case used when standing alone). Please note that the abbreviation for chairman is always chair, whether upper or lower case.

Military and Civil
admiral — Adm.
captain — Capt.
chairman — chair
colonel — Col.
commander — Comdr.
general — Gen.
governor — Gov.
lieutenant— Lt.
major — Maj.
president — Pres.
private — Pvt.
reverend — Rev.
senator — Sen.
sergeant — Sgt.
secretary — Secy.
treasurer — Treas.
vice pres. — V.P.

Academic Degrees/University References
In class notes periods should not be used when abbreviating academic degrees. For example, BA is correct. B.A. is not.
University — U. (when part of a name)
Annual Giving — AG

Company Names
Brothers — Bros.
Company — Co.
Corporation— Corp.
Incorporated— Inc.
Limited — Ltd.
Association — Assn.

Geographic Terms
Alabama — Ala.
Alaska — Alaska
Arizona — Ariz.
Arkansas — Ark.
California — Calif.
Colorado — Colo.
Connecticut — Conn.
Delaware — Del.
Florida — Fla.
Georgia — Ga.
Hawaii — Hawaii
Idaho — Idaho
Illinois — Ill.
Indiana — Ind.
Iowa — Iowa
Kansas — Kans.
Kentucky — Ky.
Louisiana — La.
Maine — Maine
Maryland — Md.
Massachusetts— Mass.
Michigan — Mich.
Minnesota — Minn.
Mississippi — Miss.
Missouri — Mo.
Montana — Mont.
Nebraska — Nebr.
Nevada — Nev.
New Hampshire — N.H.
New Jersey — N.J.
New Mexico — N.Mex.
New York — N.Y.
North Carolina — N.C.
North Dakota — N.Dak.
Ohio — Ohio
Oklahoma — Okla.
Oregon — Oreg.
Pennsylvania — Pa.
Rhode Island — R.I.
South Carolina — S.C.
South Dakota — S.Dak.
Tennessee — Tenn.
Texas — Tex.
Utah — Utah
Vermont — Vt.
Virginia — Va.
Washington — Wash.
West Virginia — W.Va.
Wisconsin — Wis.
Wyoming — Wyo.

The following cities may also be abbreviated:
New York City — NYC
Los Angeles — LA
Washington D.C. — DC

— Editing.
PAW’s goal is to publish every column as written by the secretary, with editing as necessary for clarity, accuracy, and length.

Memorials

— Submitting Memorials.

Please submit memorials via e-mail to pawnotes@princeton.edu or mail original copies to Princeton Alumni Weekly, c/o Memorials Editor, 194 Nassau Street, Princeton, NJ 08542. PAW accepts memorials for publication from either the class secretary or the class memorialist. Please note: memorials submitted via fax reproduce poorly and will no longer be accepted and will be returned for an original copy. Memorials will appear in PAW on a first received, first published basis. At times a backlog can develop, so your patience is appreciated.

Word Counts.
Memorials should be 200 words.

Names
The name of the deceased, with his or her class year, should head all submissions. Other alumni, whose names appear in the memorial, should be followed by their class year (example John Smith ’94). While we make an effort to verify correct spelling within memorials, we must rely on you to provide correct spelling for all names included in submissions.
Cause of Death. It is PAW’s policy to include cause of death in memorials whenever possible. Please make every effort to include cause of death in your submissions.

Survivors.
Please determine whether survivors — such as brothers, sisters, parents, or children — are Princeton alumni. This information can be found by calling Alumni Records at 609-258-3114.

Italics.
Television programs (ER), books (The Great Gatsby), and periodicals (Sports Illustrated, the NY Times) should be italicized.

— Abbreviations.
The same abbreviations will be used in memorials as in class notes. The following abbreviations will still be used in titles – e.g. Pres. Tilghman, Gen. MacArthur (titles should be capped when used as part of a title) – but not in text – he served as our secretary for 46 years (lower case used when standing alone). Please note that the abbreviation for chairman is always chair, whether upper or lower case.

Military and Civil
admiral — Adm.
captain — Capt.
colonel — Col.
commander — Comdr.
general — Gen.
governor — Gov.
lieutenant — Lt.
major — Maj.
president — Pres.
private — Pvt.
reverend — Rev.
senator — Sen.
sergeant — Sgt.
secretary — Secy.
treasurer — Treas.
vice pres. — V.P.

Academic Degrees/University References
In class notes periods should not be used when abbreviating academic degrees. For example, BA is correct. B.A. is not.
University — U. (when part of a name)
Annual Giving — AG

Company Names
Brothers — Bros.
Company — Co.
Corporation — Corp.
Incorporated — Inc.
Limited — Ltd.
Association — Assn.

Geographic Terms
Alabama — Ala.
Alaska — Alaska
Arizona — Ariz.
Arkansas — Ark.
California — Calif.
Colorado — Colo.
Connecticut — Conn.
Delaware — Del.
Florida — Fla.
Georgia — Ga.
Hawaii — Hawaii
Idaho — Idaho
Illinois — Ill.
Indiana — Ind.
Iowa — Iowa
Kansas — Kans.
Kentucky — Ky.
Louisiana — La.
Maine — Maine
Maryland — Md.
Massachusetts— Mass.
Michigan — Mich.
Minnesota — Minn.
Mississippi — Miss.
Missouri — Mo.
Montana — Mont.
Nebraska — Nebr.
Nevada — Nev.
New Hampshire — N.H.
New Jersey — N.J.
New Mexico — N.Mex.
New York — N.Y.
North Carolina — N.C.
North Dakota — N.Dak.
Ohio — Ohio
Oklahoma — Okla.
Oregon — Oreg.
Pennsylvania — Pa.
Rhode Island — R.I.
South Carolina — S.C.
South Dakota — S.Dak.
Tennessee — Tenn.
Texas — Tex.
Utah — Utah
Vermont — Vt.
Virginia — Va.
Washington — Wash.
West Virginia — W.Va.
Wisconsin — Wis.
Wyoming — Wyo.

The following cities may also be abbreviated:
New York City — NYC
Los Angeles — LA
Washington D.C. — DC

Sample Memorial

Hunter Venable Herndon ’49
Ven died Dec. 8, 1999, of acute leukemia. He was 72. He came to Princeton from the Lawrenceville School and majored in modern languages, graduating with high honors. He was a member of Cloister Inn.

After graduation Ven served in the army and later became a playwright and screenwriter as well as a teacher of those arts at NYU’s Tisch School of the Arts. He was still active in teaching there until just before his death. His best-known screenplay was his 1969 collaboration with director Arthur Penn on “Alice’s Restaurant.” The movie starred Arlo Guthrie and was based on Guthrie’s song of the same name. Ven was also the author of a book about the life of James Dean.

He is survived by his wife, Sharon Anson, and a daughter, Isabelle Molinaro. The class extends its deepest sympathy to them both.
The Class of 1949